Committee Meetings

Malcolm and Helen Brown

Message 17856 · 1 Jul 1999 03:09:50 · Fixed-width font · Whole thread

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Greetings, Jan.

> How often do Branch committees meet? When do they meet? How long do
> meetings usually take? Are sub-committees always present at meetings? Do
> teachers have much input and/or voting rights?

York & N Humberside Branch holds committee meetings every 6 - 8 weeks
on Sunday evenings; we are fortunate to be able to hire a room in a
hotel for a very modest price. We all buy a drink at the bar when we
arrive about 7.15, and the branch pays for the coffee which is served
at about 8.30. . The hotel is in a small town equidistant from York
and Hull (the two main areas where the members of the committee live)
We have a committee of up to 10 members - committee members are
nominated and seconded by other branch members, and we
have yet to hold an election in more than 20 years of existance!
No member may be on the committee for more than 3 continuous years,
but can go back on after a year off. (Its amazing how even the most
dedicated member looks forward to having a year off as their 3 years
draw to a close!) The committee decides on the officers; Chairman,
Secretary and Treasurer, (and the jobs such as Minute secretary,
Day school organiser, etc.)
Our meetings are usually over by about 10pm, although the first
meeting after the AGM can last longer because we are bringing
the new members up to date, as well as sorting out who will do
what. We usually do not have sub-committees, and teachers can
be on the committee - not that this gives them any special
priveleges. We usually have a pretty intimidating agenda of about
20 items, but many of these are short - review of the dances etc
held since the last meeting (mainly to report on the financial
outcome, but also to see if we can learn anything from what
happened) for example. We also check the state of preparation of
future dances (hall booked? band booked? programme devised? etc)
We also include anything from HQ, such as the ideas about
children's membership and anything else which our Exec council
representative thinks ought to be discussed.


>
> For some years the Sydney Branch have been holding meetings every six weeks
> and usually on a Sunday afternoon - from about 1.30 to 6.00 p.m. It is
> difficult to get people to nominate for the committee as the majority feel
> that they are not prepared to give up their weekends on a regular basis. I
> am interested to know how other Branches operate and would also be
> interested to know the average age of other committees.

Why if the meetings are on Sunday afternoons do the members have to give
up their weekends? (And what on earth do people find to talk about
for 4 1/2 hours? - the advantage of an evening meeting, especially when
everyone present has about an hour's drive home, is that it cannot
finish too late!)

Most of the members of our current committee are either retired or
approaching retirement age - but then this reflects the membership
- to coin a phrase "Where have all the young ones gone?"

Malcolm


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